The right venue for a simulator event has a flat, level floor with room around each rig, separate electrical circuits near the rig area, a clear load-in route, climate control, and lighting you can control so screens are not washed out. It also needs room for a waiting line and spectators that does not block walkways. Check those six things before you sign, and send us the floor plan so we can confirm the layout.
1. Floor and space
- Flat and level. Rigs need a stable base. Avoid slopes, loose gravel and soft lawn.
- Room around each rig for guests to get in and out and for staff to work. Ask us for the dimensions of the rigs you are booking, and we will check them against your floor plan.
- Space for the crowd. The line and spectators often take more room than the rigs. Keep them out of walkways; the 2010 ADA Standards set a 36-inch minimum clear width for accessible walking surfaces, a useful reference for paths around the setup.
2. Ceiling and overhead
Check for low beams, hanging fixtures and sprinkler heads above the rig area, and for anything that would block the view of the screens from the waiting area. Tell us about any low points on the load-in route too.
3. Power
Ask the venue how many separate circuits are near the rig area and what else is on them. Electrical code limits a single cord-and-plug item to 80% of the branch circuit's rating, as EC&M explains, so the number of circuits sets how many rigs one area can support. Our power guide covers this in detail.
4. Lighting and screens
Direct sunlight and bright spotlights wash out screens and add glare. Indoors, keep the rigs out of spotlight beams aimed at a stage. Outdoors, plan shade or a tent, positioned so the sun is behind the screens rather than on them.
5. Climate and weather
Electronics and guests both do better in air conditioning, which matters in Miami. For outdoor dates, remember that the Atlantic hurricane season runs from June 1 to November 30, per the National Hurricane Center, and agree on an indoor backup. If there is no building power outdoors, a generator must sit at least 20 feet from buildings, with exhaust pointed away from doors and windows, according to the Consumer Product Safety Commission.
6. Load-in and paperwork
- Loading dock or ground-level entrance, elevator size, and access times.
- Whether the venue requires a vendor certificate of insurance. SimsForHire is fully insured in the United States and provides certificates on request.
- Noise rules, if the event is in a residential building or shared space.
Quick venue comparison
| Venue type | Usually good | Check |
|---|---|---|
| Hotel ballroom | Flat floor, climate control, dock access | Power ordering, rules on outside vendors |
| Office | Easy access for your team | Elevator size, circuits shared with workstations |
| Private home | Relaxed, personal | Route into the room, which outlets share a breaker |
| Outdoor space | Room for crowds | Shade, rain cover, level ground, power source |
Next steps
Browse event venues and hotels we cover, or visit our showroom at 2920 NW 5th Ave, Suite 105, Miami, to see a rig in person. SimsForHire delivers, sets up, staffs and tears down. Full-motion rigs are $2,750 per rig per day, with a $2,000 event minimum, all plus tax and insurance. Delivery is free within 50 miles of Miami.
Call (754) 228-5654, email hello@simsforhire.com, or check your date. We reply within 24 hours, and we can book with as little as 24 hours of notice.