To plan a racing simulator event in Miami, start with the goal and the guest count, then choose how many full-motion rigs you need, pick a competition format, and confirm space, power and load-in with your venue. With SimsForHire, we deliver, set up, staff and tear down. Full-motion rigs are $2,750 per rig per day, with a $2,000 event minimum, all plus tax and insurance. Delivery is free within 50 miles of Miami.
1. Decide what the event is for
The goal drives every other choice. A corporate event usually wants teams mixing across departments. A private party wants everyone to get a turn and a winner to cheer. A trade show booth or brand activation wants a short turn, a reason to stop, and a way to follow up. Write the goal down in one sentence before you talk numbers.
2. Size the rigs to the crowd
Not every guest will want to drive, and the ones who do will not all arrive at once. The simple way to size it: decide how long each turn will be, add a minute or two for getting in and out of the seat, and divide 60 by that number to get turns per rig per hour. Multiply by the hours the rigs will run and the number of rigs. If the result is well below the number of guests you expect to want a turn, add rigs or lengthen the window. Our guide to planning for 100+ guests works through the math.
3. Plan for full motion
Our full-motion rigs use SIGMA Integrale 2DOF/3DOF motion platforms, which are driven by electric servo motors (SIGMA describes its DK2 system as using American-made servos on a 75-volt DC system). Motion adds the feel of braking, cornering and curbs.
Plan for the guests who would rather not ride, too. Simulator sickness is a real, documented effect: a University of Florida evidence review lists early signs such as pallor, restlessness and cold sweat, and the CDC notes that symptoms such as eyestrain and headache are more common in simulators than in real-world travel. Every rig we rent is full-motion, so keep turns short and give guests who know they get queasy a place to watch and cheer.
4. Check the venue
- Floor and space. A flat, level floor with room to get in and out of each seat and for spectators to watch. Ask us for the floor plan dimensions of the rigs you are booking.
- Walkways. Keep guest paths clear. For reference, the 2010 ADA Standards set a 36-inch minimum clear width for accessible walking surfaces.
- Power. The number of separate circuits matters more than the number of outlets. See our guide to power requirements and ask the venue which outlets share a breaker.
- Outdoors. Screens and electronics need shade and cover. The Atlantic hurricane season runs from June 1 to November 30, according to the National Hurricane Center, so an outdoor date in those months needs an indoor backup.
- Venue paperwork. Ask whether the venue requires a certificate of insurance from vendors. SimsForHire is fully insured in the United States and provides certificates on request.
Our venue guide covers this in more detail, and you can browse event venues and hotels we cover.
5. Pick a format
- Open driving: guests drop in when they like. Good for mingling events.
- Time trial: everyone drives the same car and track, fastest lap wins. Easy to explain, easy to run.
- Team relay: teams of three or four, combined times decide it. Works well for team building.
- Bracket: head-to-head knockout rounds. More drama, fewer drivers, so it suits smaller groups or a final at the end of the night.
6. Budget and book
Full-motion rigs are $2,750 per rig per day, with a $2,000 event minimum, all plus tax and insurance. Volume discounts apply to the rig subtotal: 5% off 2–3 rigs, 10% off 4–5, 15% off 6–7, 20% off 8–9 and 25% off 10 or more. Staffing is included for up to four rigs; from the fifth rig, staffing is $1,500 per day for every three additional rigs. Custom branding starts at $500, plus tax and insurance. Delivery is free within 50 miles of Miami; farther out, ask us for a delivery quote. The full breakdown is on our pricing page.
If you want to see a rig before you book, our showroom is at 2920 NW 5th Ave, Suite 105, Miami, shared with our sister venue Shift Arcade Miami.
Call (754) 228-5654, email hello@simsforhire.com, or check your date. We reply within 24 hours, and we can book with as little as 24 hours of notice.