Planning Your Event
Raise money while having fun — how to organize a charity racing simulator event with leaderboards, sponsorships, and donation drives. Good planning is the difference between a memorable event and a stressful one. Here's everything you need to know to get it right.
Step-by-Step Guide
1. Define Your Goals
Start with what you want to achieve. Are you building team camaraderie at a corporate event? Creating a memorable private party? Generating leads at a trade show booth? Each goal shapes the setup differently — from the number of rigs to the competition format to the branding options.
2. Choose Your Venue
A racing simulator needs approximately 10×10 feet of floor space per rig, a standard electrical outlet (15-20 amp), and reasonable ceiling height. We deliver to event venues, hotels, offices, private homes, outdoor spaces, and even yachts. Our team visits the venue beforehand to confirm placement, power, and logistics.
3. Plan Guest Flow
With one rig, expect to run 10-15 guests per hour (5-8 minute sessions). For events over 50 guests, we recommend at least two rigs. Our live leaderboard keeps spectators engaged while they wait, and a professional race engineer manages the queue so nobody waits too long.
What SimsForHire Handles
- Delivery and setup: We arrive 2-3 hours before your event with everything needed
- Operation: A trained race engineer runs the simulator, coaches guests, and manages the leaderboard
- Branding: Custom car liveries, branded overlays, and leaderboard graphics available
- Teardown: We break down and remove everything at the end — zero work for your team
Pricing Overview
Event rental pricing depends on duration, number of rigs, and location. Send an inquiry for a custom quote. If you host events frequently, consider buying a simulator — non-motion from $8,000, full-motion installed from $17,500, delivered within 150 miles of Miami.
Call (754) 228-5654 to discuss your event. Our team can also help with venue selection if you haven't chosen a location yet.