To run a school fundraiser with a racing simulator, rent a rig for the event, sell timed turns or race passes, run a leaderboard by grade with small prizes, and get a local sponsor to cover the rental so ticket money goes to the school. Do the break-even math first, check your district's fundraising rules, and if you add a raffle, follow Florida's raffle law.
Do the break-even math first
SimsForHire's event minimum is $2,000, plus tax and insurance, but one full-motion rig is $2,750 per day, so a single rig is the real starting point. At $10 a turn, you need 275 paid turns just to cover $2,750 before tax and insurance. Turns per hour depend on the turn length you set: at 5 minutes including changeover, one rig delivers 12 turns an hour, so 275 turns would take about 23 rig-hours.
That is why the rental usually needs a sponsor or a higher price point to make money at a small event. Options:
- Sponsor a rig. A local business covers the rental and gets its name on the rig. Custom branding starts at $500, plus tax and insurance.
- Race passes. A higher-priced pass with several turns and a leaderboard entry.
- Pair with a bigger event. Add the rig to a carnival, gala or auction night that already draws a crowd.
Know the rules
- District policy. Check your school district's fundraising and outside-vendor rules before you sign anything.
- Charity registration. Florida's charitable solicitation rules in chapter 496 do not apply to bona fide educational institutions, per section 496.403. A PTA, booster club or school foundation that is its own organization should check whether it must register or file for an exemption.
- Raffles. Florida allows qualifying nonprofits to run drawings by chance under section 849.0935. Tickets and ads must disclose the rules, when and where the drawing happens, and that no purchase or contribution is necessary, among other requirements.
- Donation receipts. If a charity sells something worth less than the payment, such as a $100 "race pass" for a turn, the IRS treats it as a quid pro quo contribution, and payments over $75 require a written disclosure statement to the donor.
This is a summary, not legal or tax advice. Run it past your school's bookkeeper or the organization's accountant.
Keep it kid-friendly
- Content. The ESRB rates Assetto Corsa Competizione E for Everyone with no content descriptors. Keep sessions offline or private.
- Motion sickness. The CDC says susceptibility peaks between ages 7 and 12. Keep turns short, let any child stop at any time, and keep younger drivers' first turn especially brief.
- Fit. Tell us the age range of your drivers when you inquire, and we will tell you what fits.
Booth ideas
- Leaderboard by grade, with a trophy for the fastest class.
- "Beat the principal": the principal sets a time, students pay to try to beat it.
- Parent vs. student final at the end of the night.
Logistics
SimsForHire delivers, sets up, staffs and tears down. Delivery is free within 50 miles of Miami. Ask the school whether it requires a vendor certificate of insurance; we are fully insured in the United States and provide certificates on request. See pricing and our charity event guide.
Call (754) 228-5654, email hello@simsforhire.com, or check your date. We reply within 24 hours, and we can book with as little as 24 hours of notice.